A fit sample round should turn observations into decisions the production team can reproduce. The goal is not simply to approve a photograph: it is to agree measurements, fit, construction and the next action for each outstanding point.
Establish the reference before reviewing the sample
Identify the style, size, tech-pack version, fabric and sample stage. Record whether the fabric and trims match the intended bulk specification. Differences in stretch, weight or finishing can change the way a garment fits and should remain visible in the review notes.
Use the agreed measurement method and a consistent reference. Distinguish the buyer's body-size chart from finished-garment measurements. Where a fit model or mannequin is used, record the relevant reference so later reviewers understand the basis of the comments.
Write comments that lead to an action
For each issue, describe the observation, the requested change and how it will be checked. A comment such as “improve fit” leaves more interpretation than a marked photograph and a precise instruction tied to a measurement or construction detail.
- Identify the garment area and include an annotated image when useful.
- Separate measurement corrections from styling preferences.
- State whether a point is approved, rejected or awaiting information.
- Assign the next sample or evidence needed to close the point.
Keep comments together in a dated revision rather than splitting approvals across multiple message threads. Confirm which document supersedes earlier instructions.
Review the consequences of a change
A revised seam, trim or measurement can affect material use, appearance, costing or lead time. Ask the development team to identify those consequences before the next sample is made. Where fabric performance matters, review the garment after the agreed care or testing process as well as in its original state.
Fit approval of one size does not automatically establish the full graded range. Agree whether size-set review or additional checks are needed for the programme and record the approved grading basis.
Close the round clearly
Issue an approval record that states what is approved, what remains conditional and whether another sample is required. Keep the approved reference and the final specification available to merchandising and quality teams. Avoid releasing production against a mixture of old comments and new measurements.
Read about product development and sampling, explore the relevant product category, or discuss programme checkpoints with our merchandising team. Include your current sample stage and unresolved points when you contact us.